One single register
A SharePoint list with what expires, when, who can renew it and where the document is. Fed from a form or from what you already have.
Reminders and renewals · contracts, licences, insurance, fleets, certificates
Renewals that remind you by themselves, 30, 15 and 5 days ahead, to the right person.
The renewals spreadsheet doesn't remember anything: someone has to look at it, and nobody does until the document is needed and it has expired. In your Microsoft 365, a list with a date and an owner can remind on its own and escalate if nobody renews.
Sounds familiar if…
- Renewals live in a spreadsheet someone updates when they remember.
- An expired insurance policy, licence or certificate has stopped a job or cost a penalty.
- Renewals get negotiated the day before, with no room to compare.
- An auto-renewing contract renewed without anyone deciding.
- If the person who “handles” renewals leaves, the renewals leave with them.
How I solve it
Staggered reminders
A scheduled flow checks the list every day and reminds at 30, 15 and 5 days (or whatever you choose), via Teams or email, to the responsible person, not a generic list.
Escalation if nobody renews
If at 5 days it still isn't renewed, it goes up to management. What can't expire doesn't expire silently.
At a glance, without opening anything
A dashboard with what expires this month and this quarter, by area. To see it in the meeting, not to go looking for it.
A published case (administration · multi-site)
Contracts, insurance, certificates and permits expired unnoticed until somebody needed them. Now there is a single register with an owner, reminders at 60, 30 and 7 days to whoever can renew, escalation to management and a quarterly dashboard. No renewal depends any more on someone remembering to check the sheet.
Where to start
Automation Opportunity Scan
Free · 30 min
How many per month, how many hands, where it breaks. A clear verdict.
Systems Audit
€990, fixed price
Process mapped, cost with your data, 3 priority automations, 90-day roadmap. Credited if we implement.
Automation Sprint
From €1,500
Renewal control running in your tenant, documented, with rollback. Optional retainer from €250/month if you want me to stay responsible.
Three questions
Do I need new licences?
Microsoft 365 Business Standard already includes Power Automate, SharePoint and Teams. If your case needs premium Power Apps or extra capacity, we verify it in the Scan before promising anything.
Does it replace my ERP or CRM?
No. I automate what happens around it: what arrives by email, Excel and WhatsApp before reaching the system, and what leaves it by hand.
How long does it take?
A Sprint is weeks, not months, with a date in the proposal. We start with the scoped flow; the rest comes later.
Gerardo Gutiérrez Palenzuela · Technical lead
I automate inside the Microsoft 365 your company already pays for, from Tenerife. The flows stay in your account, documented, with no lock-in.
How many renewals do you track per year, and what does missing one cost?
With those two numbers I'll tell you in 30 minutes whether it's worth automating. If not, I'll say so too.